[IMP] accounting: reconciliation models update

taskid-3377307

Author: Donapi

content/applications/finance/accounting/bank/reconciliation_models.rst

@@ -1,129 +1,81 @@
+
 =====================
-Reconciliation Models
+Reconciliation models
 =====================
 
-Once the bank statements are correctly imported, it is essential to *reconcile* the records properly
-and ensure all *Journal Entries* are balanced and in agreement. To ease and speed up the
-reconciliation process, you can configure **Reconciliation Models**, which are particularly useful
-with recurrent entries such as bank fees.
-
-.. todo:: Add a link to the Reconciliation process in the paragraph above, once the doc will have
-   been updated.
-
-.. note::
-   Reconciliation Models are also useful to handle *Cash Discounts*. Please refer to
-   :doc:`this documentation <../customer_invoices/cash_discounts>` for more
-   information.
-
-.. _reconciliation_models_types:
-
-Types of Reconciliation Models
-==============================
-
-There are three types of Reconciliation Models:
-
-#. :ref:`Write-off Button <reconciliation_models_button>`
-#. :ref:`Suggestion of counterpart values <reconciliation_models_suggestion>`
-#. :ref:`Match existing invoices/bills <reconciliation_models_match>`
-
-.. _reconciliation_models_button:
-
-Manually create a write-off on clicked button
----------------------------------------------
-
-When you are reconciling an entry with an *Open Balance*, you can use the buttons available under
-the *Manual Operations* tab to pre-fill all the values automatically, before validating the
-reconciliation. Each button is a different Reconciliation Model.
-
-.. image:: reconciliation_models/reconciliation_models_button.png
-   :align: center
-   :alt: Example of a Reconciliation Model with a write-off button in Odoo Accounting
-
-.. _reconciliation_models_suggestion:
+Reconciliation models are used to automate the :doc:`reconciliation` process, which is especially
+handy when dealing with recurrent entries like bank fees. The reconciliation models can also be
+helpful to handle :doc:`cash discounts <../customer_invoices/cash_discounts>`.
 
-Suggest counterpart values
---------------------------
+Each model is created based on a :ref:`model type <models/type>`, and
+:guilabel:`bank transactions conditions`.
 
-This type of Reconciliation Model suggests immediately counterpart values that only need to be
-validated. This automation is based on a set of rules defined in the reconciliation model.
-
-.. image:: reconciliation_models/reconciliation_models_suggestion.png
-   :align: center
-   :alt: Example of a Reconciliation Model that suggests counterpart values in Odoo Accounting
-
-.. _reconciliation_models_match:
+.. seealso::
+   - :doc:`bank_synchronization`
+   - :doc:`../customer_invoices/cash_discounts`
+   - `Odoo Tutorials: <https://www.odoo.com/slides/slide/reconciliation-models-1841?fullscreen=1>`_
 
-Match existing invoices/bills
------------------------------
+.. _models/type:
 
-This type of Reconciliation Model automatically selects the right Customer Invoice or Vendor Bill
-that matches the payment. All that is left to do is to validate the entry. This automation is based
-on a set of rules defined in the reconciliation model.
+Reconciliation models types
+===========================
 
-.. image:: reconciliation_models/reconciliation_models_match.png
-   :align: center
-   :alt: Example of a Reconciliation Model that matches existing invoices and bills automatically
-         in Odoo Accounting
+For each reconciliation model, a :guilabel:`Type` should be set. Three types of models exist:
 
-Configuration
-=============
+- :guilabel:`Rule to match invoices/bills`: used by-default;
+- :guilabel:`Rule to suggest counterpart entry`: used for recurrent transactions, based on the bank
+  transactions conditions;
+- :guilabel:`Button to generate counterpart entry`: a button is created in the resulting entry
+  section of the bank reconciliation view, to reconcile transactions based on rules set in the
+  model, including the counterpart account.
 
-To manage or create new **Reconciliation Models**, go to :menuselection:`Accounting -->
-Reconciliation --> Reconciliation Models`. Alternatively, you can also open this menu from the
-Accounting Overview, by going to your Bank Journal card, clicking on the three little dots, and then
-on *Reconciliation Models*.
+By-default reconciliation models
+================================
 
-.. image:: reconciliation_models/reconciliation_models_overview.png
-   :align: center
-   :alt: Open the Reconciliation Model menu from the overview dashboard in Odoo Accounting
+Different models are available by-default, and can be updated if needed, by going to
+:menuselection:`Accounting --> Configuration --> Banks: Reconciliation Models`. Users can also create
+their own reconciliation models, by clicking :guilabel:`New`.
 
 .. important::
-   The first entry, named *Invoices Matching Rule*, is the one responsible for the current matching
-   of invoices and bills. Therefore, it is advised to leave it at the top of the list and not to
-   delete it.
+   If a record matches with several reconciliation models, the first one in the *sequence* of models
+   is applied. You can rearrange the order by dragging and dropping the handle next to the name.
 
-Open the model you want to modify, or click on *Create* to create a new one, then fill out the form.
+   .. image:: reconciliation_models/list-view.png
+      :alt: Rearrange the sequence of models in the list view.
 
-Type
-----
+Invoices/Bills perfect match
+----------------------------
 
-See :ref:`above <reconciliation_models_types>` for an explanation about the different types of
-Reconciliation Models.
+This model should be at the top of the *sequence* of models, as it enables Odoo to suggest matching
+existing invoices or bills with a bank transaction based on set conditions. Odoo automatically
+validates the payment when the :guilabel:`Auto-validate` option is selected.
 
-.. note::
-   If the *Documents* application is installed on your database, an additional **Activity type**
-   field appears when *To check* is ticked. Selecting the value *Reconciliation request* implies
-   that, whenever you use this model, a *Request Document* window pops up to request a document from
-   a user.
+.. image:: reconciliation_models/invoices-bills-perfect-match.png
+   :alt: Set rules to trigger the reconciliation.
 
-Conditions on Bank Statement Line
----------------------------------
+Invoices/Bills partial match if underpaid (cash discount)
+---------------------------------------------------------
 
-Define here all the conditions that are required for a Reconciliation Model to be applied.
+This model suggests a customer invoice or vendor bill that partially matches the payment, for
+example when the amount received is slightly different than the amount of the invoice. The
+difference appears in the account indicated in the :guilabel:`counterpart entries` tab.
 
-.. important::
-   If a record matches with several Reconciliation Models, the first one in the *sequence* of models
-   will be applied. The sequence is simply the order of the models in the *list view*. They can be
-   rearranged by dragging-and-dropping the handle next to the name.
+The reconciliation model :guilabel:`Type` is :guilabel:`Rule to match invoices/bills`, and the
+:guilabel:`Payment tolerance` should be set.
 
-.. image:: reconciliation_models/reconciliation_models_conditions.png
-   :align: center
-   :alt: Conditions for the Reconciliation Model to be applied in Odoo Accounting
+.. image:: reconciliation_models/partial-match.png
+   :alt: Set rules to trigger the reconciliation.
 
-Counterpart Values
-------------------
+Line with bank fees
+-------------------
 
-This section comprises the values that are applied by the Reconciliation Model.
+This model suggests a counterpart entry according to the rules set in the model. In this case, the
+reconciliation model :guilabel:`Type` is :guilabel:`Rule to suggest counterpart entry`, and the
+:guilabel:`Label` must contain the reference :guilabel:`Bank fees`.
 
-If the value to reconcile needs to be written-off in two separate accounts, click on *Add a second
-line*.
+.. image:: reconciliation_models/bank-fees.png
+   :alt: Set rules to trigger the reconciliation.
 
-.. image:: reconciliation_models/reconciliation_models_counterparts.png
-   :align: center
-   :alt: Counterparts values of a Reconciliation Model in Odoo Accounting
-
-.. seealso::
-
-   - :doc:`reconciliation`
-   - :doc:`bank_synchronization`
-   - :doc:`../customer_invoices/cash_discounts`
+.. note::
+   Go to the :guilabel:`Partner Mapping` tab to create a rule to match transactions of a specific
+   partner when a defined text is available in the :guilabel:`Label` or in the :guilabel:`Note`.